Administrative Associate
Company: Stanford University
Location: Stanford
Posted on: February 3, 2025
Job Description:
Are you ready to take the next step in your administrative
career and make a significant impact? seeks a dynamic and
experienced Administrative Associate to support faculty members
within our division.The Division of Cardiovascular Medicine is at
the forefront of cutting-edge research, clinical care, and
education in the field of cardiology. Our division is driven by
over 100 faculty, clinician educators, and instructors who are the
pillar of strength in the ongoing efforts in the prevention and
treatment of cardiovascular disease. By joining our team, you can
work alongside world-renowned faculty members and amazing staff and
contribute to our mission of advancing cardiovascular health
through excellence in research, education, and patient care.As the
Administrative Associate, you will support faculty members,
assisting them with moderate to complex calendaring, producing
communications, coordinating conference logistics, processing
financial transactions, and various other administrative tasks.Key
responsibilities include:
Team Player: Actively contribute to
the team to meet goals and complete tasks to ensure the seamless
operation of divisional administrative functions.Attention to
Detail: Confirming documents and other important information is
accurate, which saves time and builds trust with faculty and staff
immediately.Faculty Support: Provide direct administrative support
to various faculty members, managing their calendars and assisting
with various administrative tasks as needed.Division Support: Serve
as a central point of contact for general divisional inquiries and
provide support as required to ensure the division runs
smoothly.Joining our team means becoming part of a collaborative
and innovative environment dedicated to advancing cardiovascular
medicine. If you're ready to make a difference and take on new
challenges, we encourage you to submit your resume and cover letter
today.Duties include:
Respond to inquiries and determine
and take appropriate action as required. Serve as a resource
regarding a defined set of policies and procedures.Perform duties
associated with scheduling, organizing, and operating conferences,
seminars, and events, including recommending vendors for services,
overseeing the production and distribution of materials,
coordinating logistics, and serving as liaison with internal and
external vendors.Draft and/or generate routine communications;
coordinate production (formatting, copying, etc.) and dissemination
of documents, such as presentations, course handouts, grant
proposals, conference and seminar materials, reports, brochures,
and displays.Plan and schedule calendar(s) based on consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.Process and monitor
routine financial transactions, which may include researching and
resolving discrepancies.Maintain office supplies and equipment;
obtain vendor quotations, as needed. Coordinate office moves.May
serve as the point of contact for general maintenance, health and
safety, and other facility concerns within the unit(s); report any
incidents or potential safety problems to appropriate
representatives. Track completion of required training.Maintain
approved content on websites.May guide and train student and/or
contingent workers including scheduling, assigning, and
prioritizing workloads, setting appropriate deadlines, and
reviewing work for quality and timeliness. DESIRED QUALIFICATIONS:
College DegreeExperience/desire to
work in an academic settingEvent planning experienceDemonstrated
willingness to learn and work well on a teamEDUCATION & EXPERIENCE
(REQUIRED):
High school diploma and three years
of administrative experience, or combination of education and
relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Proficient computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing routine tasks.Strong organizational skills and attention
to detail.Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize and
multi-task.CERTIFICATIONS & LICENSES:
NonePHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.WORKING CONDITIONS:
Position may at times require the
employee to work with or be in areas where hazardous materials
and/or exposure to chemicals, blood, body fluid or tissues and risk
of exposure to contagious diseases and infections.May require
extended or unusual work hours based on research requirements and
business needs.
WORKING STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .
The expected pay range for this position is $31.79 to $37.96 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.Why Stanford is for YouImagine a world without
search engines or social platforms. Consider lives saved through
first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enrich
the world. Supporting this mission is our diverse and dedicated
17,000 staff. We seek talent driven to impact the future of our
legacy. Our culture and empower you with:
Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.A caring culture. We provide superb retirement
plans, generous time-off, and family care resources.A healthier
you. Climb our rock wall or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits.Discovery and fun. Stroll
through historic sculptures, trails, and museums.Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.Consistent with its obligations under the law,
the University will provide reasonable accommodations to applicants
and employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources by submitting a
.
Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law.
The job duties listed are typical examples of work performed by
positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.
Keywords: Stanford University, Cupertino , Administrative Associate, Accounting, Auditing , Stanford, California
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