OFFICE OPERATIONS MANAGER
Company: Galvanize Therapeutics, Inc.
Location: Redwood City
Posted on: October 12, 2024
Job Description:
The Office Operations Manager is responsible for overseeing the
daily operations of the office, ensuring a smooth and efficient
working environment. This role involves managing office resources,
facilities, administrative staff, and office policies, as well as
supporting company leadership in creating a productive workplace.
The Office Operations Manager will also play a key role in vendor
management and implementing office procedures to enhance
efficiency.Office Management:
- Oversee the day-to-day office operations, including managing
office supplies, food and beverage program, equipment, and vendor
services.
- Ensure the office environment is organized, safe, and
well-maintained.
- Handle any facilities-related issues, coordinating with
building management and vendors as necessary.Administrative
Support:
- Coordinate meetings, events, and company-wide initiatives to
improve office culture and team engagement.
- Support company executives with travel arrangements, and other
administrative tasks as required.
- Negotiate contracts and manage relationships with office
vendors, including cleaning services, IT providers, and supply
vendors.Policy Development and Compliance:
- Develop and enforce office policies and procedures to ensure
compliance with company standards and regulations.
- Maintain health and safety protocols within the office,
ensuring compliance with local and national regulations.Technology
and Systems Management:
- Collaborate with IT on computer & equipment allocation,
security system controls and alarm system controls.
- Monitor and improve office workflows by identifying areas for
improvement and implementing new systems or tools where
necessary.Project Management:
- Lead and coordinate office-related projects, such as office
space planning, or moves.
- Work closely with leadership to ensure office operations align
with the company's strategic goals and objectives.Education and
Training: Bachelor's degree in business administration, operations
management, or a related field (preferred). Minimum of 3-5 years of
experience in office management, operations, or a similar
roleSkills and Experience: Strong organizational and leadership
skills. Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and familiarity with office
management software. Ability to multitask, prioritize, and work
independently in a fast-paced environment. Experience managing
vendor relationships and negotiating contracts. Problem-solving
mindset and ability to adapt to changing circumstances.Other: This
role is office based with occasional travel to external vendors as
needed.
Keywords: Galvanize Therapeutics, Inc., Cupertino , OFFICE OPERATIONS MANAGER, Administration, Clerical , Redwood City, California
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