Administrative Associate 3 (Hybrid)
Company: Stanford University
Location: Stanford
Posted on: January 24, 2025
Job Description:
This position is hybrid eligible.Stanford University, School of
Medicine, Department of Urology is seeking a qualified candidate to
fill an Administrative Associate 3 job opening. In this role you
will be involved in supporting multiple faculty with grant
pre-award documentation and all administrative duties, as well as
supporting the education program, to providing administrative and
operational support with limited supervision to the department. You
should possess the ability to work very independently, and be
capable of executing decisions with sometimes limited information.
You will manage your own administrative workflow, research and
provide resources for faculty, assess priorities and provide
guidance to team members and faculty as necessary.Duties
include*:
Act on behalf of the supervisor,
department manager, or chair in regards to establishing priorities
and identifying and resolving problems that are administrative in
nature.Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports; perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies.Create complex reports and spreadsheets which
may utilize specialized software and systems.Oversee and/or process
a variety of complex financial transactions; produce, monitor, and
reconcile budget statements; research, identify, and resolve
discrepancies. May assist with capital or special equipment
requests and/or vendor selection.Coordinate and monitor routine
maintenance services completion. Plan and coordinate office moves
and/or minor renovation projects.May lead staff or supervise
day-to-day work of student and/or temporary workers, including
scheduling, assigning, and prioritizing workloads, setting
appropriate deadlines, reviewing work for quality and timeliness,
and providing performance review input.* - Other duties may also be
assigned. DESIRED QUALIFICATIONS:
Two-year College Degree and 4 years
of administrative experience.Academic institution experience a
plus.Familiarity with the Grant Application Process.Proficient with
software systems: Stanford University eBusiness Suite, EndNote, MS
Office Suite.EDUCATION & EXPERIENCE (REQUIRED):High school diploma
and four years of administrative experience, or combination of
education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES
(REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing projects.Excellent organizational skills and attention
to detail.Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize,
multi-task, and assign work to others.Ability to take initiative
and ownership of projects.Ability to routinely and independently
exercise sound judgment in making decisions.PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.* - Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .Why
Stanford is for YouImagine a world without search engines or social
platforms. Consider lives saved through first-ever organ
transplants and research to cure illnesses. Stanford University has
revolutionized the way we live and enrich the world. Supporting
this mission is our diverse and dedicated 17,000 staff. We seek
talent driven to impact the future of our legacy. Our culture and
empower you with:
Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.A caring culture. We provide superb retirement
plans, generous time-off, and family care resources.A healthier
you. Climb our rock wall, or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits.Discovery and fun. Stroll
through historic sculptures, trails, and museums.Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.The expected pay range for this position is
$39.46 to $44.30 per hour.Stanford University provides pay ranges
representing its good faith estimate of what the university
reasonably expects to pay for a position. The pay offered to a
selected candidate will be determined based on factors such as (but
not limited to) the scope and responsibilities of the position, the
qualifications of the selected candidate, departmental budget
availability, internal equity, geographic location and external
market pay for comparable jobs.At Stanford University, base pay
represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website () provides detailed information on
Stanford's extensive range of benefits and rewards offered to
employees. Specifics about the rewards package for this position
may be discussed during the hiring process.Consistent with its
obligations under the law, the University will provide reasonable
accommodations to applicants and employees with disabilities.
Applicants requiring a reasonable accommodation for any part of the
application or hiring process should contact Stanford University
Human Resources by submitting a .Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.The job duties listed are typical
examples of work performed by positions in this job classification
and are not designed to contain or be interpreted as a
comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on
department or program needs without changing the general nature and
scope of the job or level of responsibility. Employees may also
perform other duties as assigned.
Keywords: Stanford University, Cupertino , Administrative Associate 3 (Hybrid), Administration, Clerical , Stanford, California
Didn't find what you're looking for? Search again!
Loading more jobs...
