Human Resources Coordinator

Company: Stanford University
Location: Palo Alto
Posted on: January 28, 2025

Job Description:

Welcome to Stanford's Department of Athletics, Physical Education and Recreation ("DAPER"), the premier intercollegiate athletics program in the country. With an unparalleled record of 136 NCAA team championships, we are the proud Home of Champions. Our success isn't just measured in trophies; it's reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university's physical education, recreation, and wellness initiatives. At Stanford, we don't just embrace excellence; we define it. We don't just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, "The DAPER Way," which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.DAPER is currently seeking a Human Resources Coordinator to provide transactional and administrative support to support DAPER HR Operations. Under the direct supervision of the Assistant Director of Human Resources, the Coordinator will act as the first point of contact for most human resources inquiries and serve as a resource on human resources policies, procedures, and practices. The Coordinator will provide timely and professional guidance and is expected to interact with DAPER coaches and staff in a tactful and confidential manner. Are you ready to inspire champions? If yes, we encourage you to apply by including a cover letter and resume with your application.This position is on-site and based at the Stanford Campus, Palo Alto, CA.Duties include:

• Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
• Support and coordinate employment activities (transactions and documentation). Assist in the onboarding and exit process of staff.
• May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
• Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to the financial system.
• Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
• Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
• Maintain personnel and human resources-related files.
• Provide general administrative support for human resources staff.* Other duties may also be assignedEDUCATION & EXPERIENCE:
  • Associate's degree and two years of relevant experience, or a combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES:
    • Strong attention to detail and accuracy.
    • Ability to learn and apply general human resources policies using problem-solving skills.
    • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
    • Ability to consistently follow through with projects and assignments and meet deadlines.
    • Excellent oral and written communication skills.
    • Strong and effective interpersonal and customer service skills.
    • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
    • Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
    • Experience using email and internet.CERTIFICATIONS & LICENSES:PHYSICAL REQUIREMENTS*:
      • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
      • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
      • Rarely kneel/crawl, operate foot and/or hand controls.DAPER's Integrity:This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford's intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her/their involvement with Athletics Department activities maintains the integrity of the University's reputation and does not negatively impact the relationship between the University and its faculty, staff, students, and alumni. Additionally, this position must comply with University policies and procedures, and ACC rules and regulations.Work Standards:
        • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
        • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
        • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.eduPay Range:The expected pay range for this position is $36.32 to $39.37 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Why Stanford is for you:Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
          • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
          • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
          • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
          • Discovery and fun. Stroll through historic sculptures, trails, and museums.
          • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Department of Athletics, Physical Education, and Recreation, Stanford, California, United States
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Keywords: Stanford University, Cupertino , Human Resources Coordinator, Human Resources , Palo Alto, California