Executive Assistant, People

Company: Menlo Ventures
Location: San Francisco
Posted on: January 22, 2025

Job Description:

About the role
We are looking for a proactive, organized, and efficient self-starter to join our team in the role of Executive Assistant for the People Team. In this position, you will support three to four Vice Presidents within the department and work closely with our Executive Team. Your role will be essential in managing daily schedules, creating efficient systems to keep things organized, and planning team events, communication, and calendaring. The support you provide is critical to Chime's success.
This position is full-time and located in our San Francisco office. There may be a need for occasional correspondence outside of normal hours.
The base salary offered for this role and level of experience will begin at $116,100 and may go up to $161,300. Full-time employees are also eligible for a bonus, competitive equity package, and benefits. The actual base salary offered may be higher depending on your location, skills, qualifications, and experience.
In this role, you can expect to:

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• Manage 3-4 VP's calendars extensively, including organizing internal and external meetings across multiple time zones & locations.
  
• Work closely with the Chief People Officer's EA to maintain continuity in the department and ensure an efficient meeting structure across all sub-functions.
  
• Utilize shared calendars, project management tools, and communication platforms to enhance collaboration and maintain transparency on tasks and deadlines.
  
• Coordinate domestic and international itineraries & travel, including booking flights & hotels, and ensuring that executives are well-prepared during trips.
  
• Manage financial administration on behalf of the Exec team, e.g., processing receipts & invoices.
  
• Conduct event planning and coordination of team onsites and events.
  
• Onboard and manage vendors/consultants.
  
• Communicate with internal & external parties, exhibiting the highest degree of professionalism.
  
• Compile and edit briefing materials and synthesize this information into executive summaries/presentations with key business and communication insights.
  
• Strive to deeply understand the Chime business priorities and work with the team to ensure that their time is organized accordingly.
  
• Collaborate with the Executive Chief of Staff to execute priorities & events.
  
• Be involved in special or other ad-hoc projects as required, including miscellaneous tasks that may occasionally be personal in nature.
  
• Exercise absolute discretion at all times.
  
  To thrive in this role, you have:
  
  • 
    
  • 5+ years of related professional experience, preferably in technology and/or financial organizations, supporting VP/Senior Director and C-level executives.
    
  • Experience supporting multiple executives simultaneously, with the ability to maintain organization and consistency across multiple functions within the People Department.
    
  • A background in HR, People, Total Rewards, or Talent functions.
    
  • Ability to interact with senior-level executives and all levels of the organization.
    
  • An enthusiastic approach, eager to help wherever possible, and willing to do whatever it takes to ensure progress while being friendly, collaborative, and approachable.
    
  • Exceptional organizational, analytical, and creative skills to solve problems with limited resources.
    
  • A proactive, self-directed nature with excellent project management skills.
    
  • Ability to handle confidential information with care.
    
  • A laser focus on attention to detail and accuracy, coupled with flexibility, prioritization, and the ability to multitask.
    
  • Active participation in building community amongst peers and seeking ways to make Chime more efficient.
    
  • Excellent written and verbal communication skills.
    
    A little about us
    At Chime, we believe that everyone can achieve financial progress. We created Chime-a financial technology company, not a bank-on the premise that basic banking services should be helpful, transparent, and free. Through our user-friendly tools and intuitive platforms, we empower our members to take control of their finances and work towards their goals.
    We're a team of problem solvers, dreamers, and builders with one shared obsession: our members. From day one, Chimers have worked tirelessly to out-hustle and out-execute competitors to bring our mission to life. Their grit and determination inspire us to work harder every day to deliver the very best experience possible.
    We believe in being bold, dreaming big, and taking risks, while also working together, embracing our diverse perspectives, and giving each other honest feedback. Our culture remains deeply entrepreneurial, encouraging every Chimer to see themselves as stewards of our mission to help everyday Americans unlock their financial progress.
    We know that to achieve our mission, we must earn and keep people's trust-so we hold ourselves to the highest standards of integrity in everything we do. These aren't just words on a wall-our values are embedded in every aspect of our business.
    What we offer
    
    • 
      
    • Competitive salary based on experience
      
    • 401k match plus great medical, dental, vision, life, and disability benefits
      
    • Generous vacation policy and company-wide Take Care of Yourself Days
      
    • Mental health support with therapy and coaching through Modern Health
      
    • 16 weeks of paid parental leave for all parents and an additional 6-8 weeks for birthing parents
      
    • Access to Maven, a family planning tool, with up to $10k in reimbursement for egg freezing, fertility treatments, adoption, and more.
      
    • Hybrid work perks, like UrbanSitter and Kinside for backup child, elder and/or pet care, as well as a subsidized commuter benefit
      
    • A thoughtful hybrid work policy that combines in-office days and trips to team and company-wide events depending on location to ensure you stay connected to your work and teammates, whether you're local to one of our offices or remote
      
    • A challenging and fulfilling opportunity to join one of the most experienced teams in FinTech and help millions unlock financial progress
      
      We know that great work can't be done without a diverse team and inclusive environment. That's why we specifically look for individuals of varying strengths, skills, backgrounds, and ideas to join our team. We believe this gives us a competitive advantage to better serve our members and helps us all grow as Chimers and individuals.
      We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status. Chime is proud to be an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance, Cook County Ordinance, and consistent with Canadian provincial and federal laws.
      To learn more about how Chime collects and uses your personal information during the application process, please see the
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Keywords: Menlo Ventures, Cupertino , Executive Assistant, People, Accounting, Auditing , San Francisco, California