FISCAL MANAGER

Company: Merit System Services
Location: Merced
Posted on: October 12, 2024

Job Description:

Salary: $3,416.80 - $4,152.80 Biweekly

Location : Merced

Job Type: Full-Time

Job Number: MSS04754

Department: Merced County Human Services Agency

Opening Date: 09/12/2024

Closing Date: Continuous

Position Information

Under general direction, implement, develop, coordinate, and analyze a variety of specialized functions related to the establishment and maintenance of fiscal records in the areas of fiscal compliance, finance, budgetary and statistical evaluations and analyses. Responsibilities include development and implementation of department fiscal program policies and procedures, plan, organize and direct the administrative services of the assigned department, and perform other related work, as required.

DISTINGUISHING CHARACTERISTICS
This is a mid-management position classification with responsibility for the following: departmental budget, fiscal, financial, statistical, and assigned administrative operations. Responsibilities include management functions of program compliance, supervision of staff, and procurement of goods and services for multiple programs. Incumbents are responsible for developing systems and fiscal controls, analyzing and interpreting fiscal rules, and ensuring that the Department is operating in a fiscally sound manner within established guidelines.

Examples of Duties

Duties may include, but are not limited to, the following:

• Develops, administers, and implements department financial policies and procedures.
• Directs the fiscal, personnel, office services, and general business activities of the department.
• Ensures program compliance with all applicable regulations and guidelines.
• Analyzes regulation changes, and proposed legislation to determine impact on department.
• Coordinates and serves as primary contact during audits.
• Directs preparation of the annual budget and may act as leader of the budget team.
• Participates in planning/development and implementation of department's projects.
• Ensures accurate and timely claiming of agency expenditures for reimbursement.
• Performs extensive analysis of statistics and data and develops change strategies.
• Develops financial impact statements.
• Prepares reports outlining fiscal claiming options, potential liabilities or gains for executive consideration.
• Provides oversight of daily operations and management of grants and special-funding programs.
• Represents and speaks for the department on committees and at all levels of government and community contact.
• Devises or recommends new or modified accounting systems to provide complete and accurate financial and statistical accounting of the department's transactions.
• Coordinates accounting practices with the county auditor in such items as reconciling records.
• Supervise, train and evaluate staff.
• May implement management information systems and procedures. ESSENTIAL FUNCTIONS
  • Operate a personal computer and other office equipment.
  • Communicate effectively with others in person, writing and over the telephone
  • Analyze data, interpret policies, procedures and regulations, and develop appropriate conclusions.
  • Complete multiple priority projects with conflicting deadlines and under stressful conditions.
  • Resolve conflicts and respond appropriately to complaints
  • Manage multiple internal financial systems
  • Make presentations to various community and governmental groups
  • Select, train, evaluate and supervise staff
  • Maintain confidential information according to legal standards and/or County regulations
  • Frequent use of depth perception, peripheral vision and color perception.
  • Occasionally lift, carry, reach, push, pull, twist and manipulate large and small objects.
  • Frequent use of hand-eye coordination
  • Normal dexterity, frequent holding and grasping.
  • Frequent use of data entry device including repetitive hand and arm motion.
  • Occasionally lift and carry up to 40 pounds; Sit or stand for long periods of time.
  • Regular attendance is an essential function. Knowledge of:
    • Principles and practices of accounting, supervision, management theories and practices.
    • Governmental cost accounting, budgeting and procurement procedures.
    • Laws, ordinances, regulations governing County financial and budget operations.
    • Budgetary control, grant administration, and other fiscal obligations.
    • Management information systems for budget management and program evaluation.
    • Data processing equipment and its application to accounting and management information systems.
    • Federal, State and local regulations, legislation, policies and standards governing department programs.
    • Personnel management and supervision and the Legislative process. Ability to:
      • Prepare, implement and monitor compliance of programs budget and grants.
      • Plan, organize, and direct accounting and financial analysis activities.
      • Prepare comprehensive and accurate reports of various types and complexity.
      • Evaluate program and management information needs and develop appropriate systems.
      • Analyze fiscal data and related operating methods and establish appropriate accounting procedures.
      • Oversee the development of statistical information and prepares a variety of financial claims/reports.
      • Speak and write effectively.
      • Represent the department in contacts with the public, community organizations, Federal/State entities and other government agencies.
      • Establish and maintain cooperative working relationships with those contacted in the course of work.
        Minimum Qualifications
        
        Experience: Three (3) years of experience in administrative, fiscal, or staff services, accounting or fiscal operations, or budget preparation and control. One (1) year of this experience must have been in a full time supervisory capacity.
        
        Education: Graduation from an accredited four (4) year college or university with a degree in accounting, business, or a closely related field. Up to two years of additional qualifying experience may be substituted for 2 years of the required education.
        
        Supplemental Information
        
        TRAINING & EXPERIENCE EXAMINATION - WEIGHTED 100%The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate's knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination.
        
        MSS is accepting applications on a continuous basis. Qualifying candidates will be notified via email with instructions for completing the examination within 30 days of the date of application.
        
        ELIGIBLE LIST INFORMATION
        A departmental open eligible list will be established for the county of Merced. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.
        
        RETEST PERIOD
        
        Once you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date.
        
        SPECIAL TESTING ARRANGEMENTSSpecial testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at or 916-909-3701 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.
        
        EDUCATION DOCUMENTSIf you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.
        
        GENERAL INFORMATION
        This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.
        MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.
        
        If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list.
        
        General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required.
        
        EQUAL EMPLOYMENT OPPORTUNITYThe Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
        
        DRIVER'S LICENSE REQUIREMENT
        Some positions in this classification may require possession of a California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on case-by-case basis by the appointing authority.
        
        ABOUT MERCED COUNTY
        Merced County is located in the northern part of the San Joaquin Valley in central California, an area earning worldwide acclaim for its rich agriculture, and spans from the coastal ranges to the foothills of Yosemite National Park. The City of Merced, the self-proclaimed Gateway to Yosemite, has a population of approximately 81,102, yet retains the charm of a small town with amenities routinely found in larger communities. Merced's revitalized downtown is emerging as the entertainment center of the area. The County is representative of the rural heartland and Gold Rush remnants underpinning the state's heritage. It is a peaceful, quiet, and friendly area with an abundance of beautiful bike paths and offers choices of higher education in UC Merced and Merced College.
        
        Merit System Services does not negotiate or determine the benefits or salaries for positions offered by its partners. For more information about benefits or salaries, please visit the listed county or child support office's website or contact their human resources department.

Keywords: Merit System Services, Cupertino , FISCAL MANAGER, Executive , Merced, California