Assistant Manager of Facilities and Safety

Company: 1440 Multiversity
Location: Scotts Valley
Posted on: February 3, 2025

Job Description:

Summary: The Assistant Manager of Facilities and Safety ("AMFS") is responsible for supporting, the maintenance of 1440 Multiversity's physical assets, equipment, safety systems, health protocols, and security around campus. Reporting to the Director of Facilities and Safety ("DFS"), the Assistant Manager of Facilities and Safety aids the DFS in a comprehensive and strategic approach to developing, enhancing, and sustaining the campus.

Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.

Essential Responsibilities will include the following, and other duties may be assigned.

Strategic Leadership Duties:

Assists the DFS in the daily operations of all areas of the Facilities and Safety Departments and ensures consistency with quality improvement standards.
Aids with hiring, training, and managing the Facilities and Safety Team to perform essential responsibilities effectively, efficiently, and safely in accordance with established standards, policies, and guidelines.
Monitors and communicates needed revisions to existing SOPs and suggests improvements.
Enforces the Facilities and Safety and Security departments' annual operating budgets and assists in maintaining subsequent forecast accuracy in managing expenses, productivityand scheduling based on labor standards throughout the year.

Facilities Management Duties:

Helps administer campus construction, capital projects, vendors, maintenance, repairs, and sustainability projects.
Works with the Head of Departments (HOD's) to create sustainable water, electricity, and plastic reduction operations.
Regularly conducts campus walk-throughs and inspections to plan future maintenance needs. Assesses the structural integrity of all buildings and grounds, including walking trails to reflect 1440's grandeur and aesthetic standards.
Maintains existing ADA campus property functions and assesses additional areas that need accommodation access.
Maintains proper storage for warehousing tools and equipment that meet day-to-day operating and maintenance requirements. Perform and support in periodic equipment inventory and maintenance.
Monitors campus vehicles and equipment maintenance needs and schedules repairs when needed.
Ensures the consistent reporting by the Facilities and Safety Team of the maintenance and safety status of all campus facilities, buildings, and grounds.
Monitors and controls utilities for maximum efficiency use.

Safety and Security Management Duties:

Supports the Safety and Security Department for the Cart Driving Safety program, Haz-Com Program, Illness and Injury Prevention Program, Campus Disaster and Evacuation Program.
Aids the DFS in completing the quarterly inspections for CCTV equipment, alarm systems, and duress alarms to ensure functionality.
Works with DFS quarterly OSHA and Safety audits, incident tracking, and adhering to the hazard abatement process. Implements action plans to monitor and control risks.
Maintains all fire and life safety equipment in compliance with state agencies.
Maintains a complete safety management plan, staff scheduling, and reporting. Implements the campus C.A.R.E. program and assigns work to staff according to campus priorities.
Meets and responds to guests, employees, contractors, vendors, fire, and police officials when necessary.
Supports the Arbor Care plan and executes the plan in accordance with safety and care requirements.
Able to carry out the detailed shut-down property procedures to ensure the security of areas during the appropriate times on operating days and recess periods.
Proactively addresses safety issues on campus and develops effective plans to address current and potential safety issues and campus threats. Supports schedules for staff training in EGLearning Bridge platform.
Actively maintains and monitors the Health and Safety protocols in place on campus, including the updating of the content of the Health and Safety manual.
Assists in managing the Key Control System and trains team members.
Respond to emergencies, black outs in support of the DFS or in

Other Duties:

Utilizes interpersonal and communication skills to lead, influence, and encourage others. Advocates sound financial and business decision-making, demonstrates honesty and integrity, and leads by example in the care of property, equipment, safe work practices, and guest interaction.
Leads the daily stand-up meetings and facilitates monthly team meetings.
Ensures the Facilities and Safety Team is up to date with training and certifications in First Aid and CPR and extends training to other staff as necessary.
Ensures all team members understand the need for safe work practices.
Partners with DFS on Worker's Compensation injury reporting to HR, training on safe work practices, identifying trends and root causes, and modified duty/ return to work programs.
Sustains working relationships with key on and off-campus staff, clients, neighbors, and governmental agencies.
Communicates effectively with other departments regarding maintenance schedules avoiding operative disruptions.

Supervisory Duties:

Holds direct reports accountable for each deliverable's performance and quality, ensuring that they are timely, complete, and up to organization standards and ensuring the Organization's core values are upheld.
Manages employee's performance with a consistent and constructive feedback cycle that takes a collaborative approach to employee learning and development. Administers additional training, coaching and issues progressive discipline when appropriate.
Proactively conducts workforce planning to ensure staffing availability meets service, product, and/or business demands.
Reviews punctuality and attendance timekeeping reports while holding employees accountable for organization policy. Provides coaching, training, and progressive disciplinary action when necessary.
Monitors and consistently enforces all meal and rest break policies for staff by ensuring compliance with state and federal laws. Audits employee timekeeping records for accuracy and ensures that meal and rest breaks are taken timely per organization policy. Schedules meal breaks when appropriate.
Communicates with staff on organization policy or procedure changes and provides guidance or training when necessary.
Adapts or develops departmental training materials based on workforce skillset, conduct, or schedules training to meet organization goals. Ensures compliance training requirements met and conducted timely and in accordance with regulatory agency requirements.



For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://1440multiversity.talentplushire.com/jobs/39013-14812.html

Keywords: 1440 Multiversity, Cupertino , Assistant Manager of Facilities and Safety, Executive , Scotts Valley, California